Office Coordinator - East Hampton, NY

Job description

Sotheby’s International Realty Hamptons Brokerage offices are searching for a dynamic Front Office Coordinator. This role provides supporting services necessary to enable the Real Estate brokers and associates to perform their duties of listing and selling real estate, allowing the office to run efficiently. Key responsibilities include: - Answering and distributing front desk calls - Greeting in-person guests and directing them accordingly - Processing of commissions - Drafting exclusive agreements & disclosures - Entering and updating referrals in the referral network system - Sending contracts, leases, and disclosures via DocuSign for signature - Uploading various documents into Transaction Manager - Maintain and order office supplies - Ordering Open House signs, Agent name riders and business cards for agents - Scheduling/booking conference room and calls - Ordering UPS - Tracking Marketing costs for listings in order to efficiently process closings and recoveries - Uploading professional photography to applicable drives - Preparing monthly budget in conjunction with Marketing Team and corporate finance team - Provide administrative support to agents, including IT assistance -...