Administrative Coordinator

Job description

As an administrative coordinator for the office of the vice president for SCAD SERVE and the office of the vice president for community engagement, you will manage operations and provide administrative support, including calendar and schedule maintenance. You will gather information and conduct research for important reports and documents for both vice presidents. Responsibilities include the coordination of meetings and agendas, the reservation and preparation of spaces, and the maintenance of meeting summaries and action steps. Among other duties, you will book travel, submit travel requests, reports, and reimbursements, and handle expense reports. You will process purchase orders for hosted lunches to ensure timely, accurate payment and vendor coordination. Additionally, you will assist with transportation and parking logistics, gift preparation, meal planning, and reservation management for tour guests. You will also secure car rentals for executive travel. In this role, you will conduct research on community organizations and businesses to inform the VP's strategic outreach efforts. Similarly, you will build relationships with community members and university employees to ensu...