Sales Coordinator, Foundation

Job description

Position Function: The Sales Coordinator supports the Vice President’s Office by managing administrative tasks, coordinating client communications, and assisting with the booking and execution of events at The Mill at Mississippi State University. This role serves as a key liaison between clients, the events team, and internal departments to ensure a seamless sales process from inquiry through event execution. Salary Grade : 13: Please see Staff Compensation Structure for salary ranges. Essential Duties and Responsibilities: Sales & Client Support: - Respond to incoming sales inquiries via phone, email, walk ins and online platforms in a timely and professional manner - Creates proposals, contracts, and follow-up communications - Schedule site tours and client meetings - Maintain accurate client records and sales activity in the Delphi - Prepare sales materials, presentations, and event proposals Event Coordination Support: - Communicate contract event details with event coordinator(s) once contracts are secured - Help track event timelines, payments, and documentation Administrative & Reporting Duties: - Generate sales reports, forecasts, and event calendars - Track leads, tentati...