Administrative Assistant

Job description

As the Administrative Assistant, the position requires organization, motivation, strong communication, customer service skills, and a positive attitude. The Admin. Assistant is the first point of contact for our clients, advisors, and visitors, and provides general office support with a wide variety of administrative duties and related tasks. The candidate will have the ability to prioritize multiple tasks, handle tasks thoroughly and expeditiously, be proactive and follow through on projects to successful completion, often with deadline pressures. Your Impact: - Open and manage two office suites, arriving by 9:00 AM Monday–Friday and supporting daily front‑desk operations - Handle incoming calls, voicemails, and messages with accuracy, efficiency, and professionalism - Greet, assist, and direct visitors while maintaining a welcoming office environment - Manage incoming and outgoing mail, shipments, and vendor coordination (USPS, FedEx, UPS), including occasional drop‑offs/pickups (mileage reimbursed) - Maintain inventory and organization of office, kitchen, and conference room supplies across both suites - Ensure cleanliness, organization, and presentation of suites, including kit...