P/T Admin Assistant

Job description

The Administrative Assistant provides comprehensive administrative and customer service support to the management office. This role is responsible for handling incoming calls, assisting walk-in clients, processing tenant evaluations, managing access systems, and maintaining accurate records related to work orders, violations, and ARB applications. The ideal candidate will be detail-oriented, organized, and possess excellent communication and multitasking skills. Key Responsibilities: Answer and direct incoming phone calls professionally and efficiently. Greet and assist walk-ins regarding access items such as clickers, stickers, fobs, and keys. Provide general information and assistance to residents, vendors, and visitors. Maintain organized records of tenant evaluations, work orders, violations, and ARB (Architectural Review Board) submissions. Prepare and process correspondence, notices, and reports as needed. Assist with scheduling appointments, meetings, and inspections. Program and maintain gate access systems and databases. Issue and track access devices (fobs, stickers, clickers, etc.) for residents and vendors. Receive, log, and assign work orders to appropriate personnel o...