Operations Office Administrator

Job description

Highly organized and love keeping things running smoothly behind the scenes? Join our team as an Operations Office Administrator and play a key role in keeping projects on track and operations moving efficiently. This is a fast-paced, detail-driven role where you’ll support scheduling, documentation, and data tracking across multiple teams. If you thrive on organization, accuracy, and being the backbone of a busy operation, this is the role for you. What You’ll Do: - Manage install schedules in coordination with subcontractors. - Prepare job packets and required documentation. - Maintain tracking spreadsheets and internal systems. - Support invoice documentation and validation processes. - Track permit status and ensure job readiness. - Monitor completion of required documentation (as-builts, site capture, etc.). - Build and adjust schedules to meet operational needs. - Confirm job readiness and communicate updates to internal teams. - Update dashboards and maintain accurate records. - Provide data and administrative support to Project Managers and Subcontractor Managers. Equipment You’ll Use: - Microsoft Office (Excel, Outlook, Word) - CRM and internal tracking systems - Schedulin...