Executive Assistant, Office of the President

Job description

POSITION SUMMARY: The Executive Assistant will be the first point of contact for the Office of the President. They must be able to administratively support activities within the Office of the President and proactively anticipate senior leadership’s needs. The Executive Assistant will liaise with prominent leaders and scientists, as well as senior executives from the public and private sectors. They must be comfortable acting as a professional representative of the President’s office and the Simons Foundation. This is a full-time position based on-site at the Simons Foundation’s New York City offices. Visit the Simons Foundation career page to learn more. ESSENTIAL FUNCTIONS/RESPONSIBILITIES: Act as the first point of contact. Screen telephone calls, inquiries, and requests and manage or refer, as appropriate. Manage contacts, lists, and databases. Ensure completeness and accuracy of all electronic data. Prepare and respond to routine correspondence. Coordinate the Office of the President’s activities within and outside of the Simons Foundation. Develop knowledge about strategic priorities in order to effectively maintain calendars, schedule appointments, and make travel and confere...