Project Coordinator

Job description

This position is ideal for an organized professional looking to build a career in project management within a high-speed, technical facilities environment. 1. Administrative and Documentation Control 2. Schedule and Logistical Support 3. Reporting and Closeout - Project Documentation Management: Manage the centralized repository for all project files, including contracts, permits, schedules, drawings, reports, and meeting minutes, ensuring proper version control and easy accessibility for the entire team. - Correspondence: Draft, format, and distribute official project correspondence, memoranda, and internal communications on behalf of the Project Managers and Director. - Contract Support: Assist the Project Managers with administrative tasks related to vendor onboarding, drafting work orders, and tracking insurance and compliance documentation. - Information Flow: Ensure the seamless flow of critical information between the Project Managers, the Due Diligence team, the Project Drafter, and the on-site operational teams. - Meeting Coordination: Schedule and coordinate all project meetings (internal and client-facing), prepare agendas, attend sessions, and distribute detailed meetin...