Administrative Specialist, School of Education, College of Health, Education and Professional Studies - UT Chattanooga

Job description

The Administrative Specialist oversees a wide range of administrative functions, supports departmental leadership, and ensures efficient operations across the School of Education. This role manages financial and personnel processes, provides executive‑level support to the Director, maintains essential department records, coordinates hiring activities, and serves as a key point of contact for students, faculty, staff, and external visitors. Administrative & Executive Support: - Provide high‑level support to the Director, including calendar, travel, scheduling, and general operations. - Manage and maintain departmental financial records using OneDrive, DASH, and other university systems. - Monitor ledgers monthly and reconcile procurement card purchases, invoices, requisitions, and contracts. - Oversee the full Background Check and Liability process. - Maintain records for effort certification, auditing, and general departmental documentation. - Support and monitor student workers and graduate assistants. Faculty & Academic Processes: - Coordinate contracts, special appointments, additional pay actions, and dual services. - Maintain faculty files, including EDOs, SPDRs, appointment l...