Executive Assistant

Job description

We are looking for a talented and highly efficient Executive Assistant to assist one of our senior executive in his daily activities. This essential role helps to ensure that the needs of the senior executive and his perimeter at large are met and that all necessary activities and interactions are taken care of and completed with the required confidentiality. Main responsibilities: End-to-end organization and prioritization of an executive member’s agenda, balancing executive member’s presence and time, for the needs deriving from different roles and tasks (institutional role as executive member, as well as for mandates in other entities’ governance bodies, Steering Committees, etc) Prioritize and categorize meeting requests based on the inputs provided by the executive member and in alignment with the executive member's Office Manager Keep regular update of the meeting log (update and enter information into the database) Ensure availability of supporting documents and background material for the meetings (upload in the dedicated corporate tool or, if requested, prepare handouts) Keep track of deadlines and ensure adequate preparation time for important presentations, meetings, pro...