Administrative Assistant/Coordinator - Geomatics

Job description

OVERVIEW : The Geomatics Administrative Assistant/Coordinator plays a pivotal role in the smooth operation of SUE and Survey field crew. In addition to expected office logistics, you'll be responsible for overseeing training, onboarding, and safety of all GEO team members. Keeping the team’s workspaces organized, clean and efficient is crucial, including managing supply inventories. This role includes working with the company’s Fleet Manager to ensure all vehicles are safe and authorized. You will also be responsible to coordinate and create team expense reports, and verify team timesheets. DURING YOUR WORK DAY, YOU WILL: - Assist with data entry, filing and office/workflow organization. - Create expense reports , coordinating efforts to obtain receipts from crew members and management team. - Verify SUE/Survey timesheets . - Oversee Monday morning safety meeting ; prepare safety handout by EOB day on Fridays; handle room reservations. - Assist with field crew needs. - Reconcile credit cards . - Assist with coordinating PTO schedules for the field crew. - Handle tag renewals & registrations for fleet vehicles ; coordinate with Fleet Manager. - Assist with fleet maintenance / truck...