Executive Assistant, Finance and Accounting

Job description

Job Summary: Reporting to the Chief Financial Officer, the Executive Assistant provides comprehensive, high-level administrative, analytical, and operational support to the Chief Financial Officer, Vice President, Finance & Treasury, and Vice President, Financial Operations . Serving as a key driver of departmental efficiency, the Executive Assistant must exercise sound judgment, adaptability, and a strong sense of priority in a fast-paced environment while maintaining the highest standards of confidentiality and discretion . Essential Duties and Responsibilities: Manages and optimizes executives’ calendars, ensuring alignment with strategic priorities and timely communication of updates or changes . Schedules and coordinates meetings, including invitations, agendas, presentation materials, catering, meeting notes, and follow-up on action items . Supports communication and coordination across the organization to advance critical projects, strategic initiatives, and department priorities . Tracks key deliverables, deadlines, and initiatives; monitors progress and escalates risks as needed to support timely execution . Assists with board, audit committee, lender, and executive presen...