Utility Clerk

Job description

SUMMARY: The Utility Clerk is responsible for accurate and timely entry, validation, and processing of utility accounts payable transactions. This role ensures compliance with established procedures and supports payment reconciliation and documentation management. KEY DUTIES & RESPONSIBILITIES: Accounts Payable Transactions: - Enter utility accounts payable transactions into accounting systems. Documentation Collection and Validation: - Handle scanned documentation and capture missing invoice data. - Validate accounts payable documentation against supporting documents for accuracy and completeness. - Review documents for compliance and completeness; identify and resolve non-compliant items and missing information. - Safeguard payment documents and ensure proper payment authorization. Invoice Review: - Cancel and reject invoices to suppliers that do not meet requirements. - Verify mathematical accuracy of invoices and resolve errors with concerned parties. Coding: - Ensure appropriate accounting codes are applied according to business unit and expense/cost element type. Payments: - Process accounts payable payments in accordance with established processes. Approval Collection: - Lia...