Senior Administrative Assistant

Job description

Job Description The Senior Administrative Assistant provides experienced office/business support. The Senior Administrative Assistant generally reports directly to a Country Manager, Executive Director or Vice President-level manager. Key Duties and Responsibilities: - Manages calendars for assigned personnel, including meeting scheduling (both internal and off-site meetings), accepting/declining invites, meeting prioritization, securing conference rooms, ordering catering and "day-of" logistical and administrative support - Serves as a departmental resource for Vertex's internal technologies (i.e; Procurement, SharePoint, Concur, Vertex U, VLearn, etc.) - Exchanges and integrates information from stakeholders into departmental reports - Books flights/hotels, completes expense reports, and arranges team lunches/dinners and offsite meetings for assigned personnel - Based on established departmental procedures, prioritizes and addresses requests for appointments, e-mails and telephone calls; directly handles most requests but routes complex or unusual problems to more senior personnel - Coordinates and helps prepare meeting materials, including meeting agenda preparation/distribution...