Facilities Admin

Job description

JOB TITLE: Facilities Admin Responsibilities: · Create, standardize, and manage document control processes for GLSS · Created all-in-one Project Tracking Log · Assign projects to GLSS Construction Managers according to workload and skills · Create RFQs · Manage RFQ response (Gather proposals, review bids, and generate budgets) · Track project activities to ensure all project phases are documented appropriately (Input data for GLSS projects and KPIs, and any associated maintenance) · Enter purchase requisition data and track purchase orders · Track expenses to ensure approved budgets are met · Contact vendors to resolve shipping and ordering issues, purchase order issues, etc. · Help manage and maintain inventory minimum counts, orders, and inventory add-ins for GLSS construction team · Assist in managing GLSS matrices get approved in a timely manner · Keep track of CM cost for approved budgets. · Assist in reviewing GLSS CM timesheets and FSR chargebacks · Sign-off on and close projects upon completion (bi-weekly meeting with CM group) · Perform document control by filing master copies of signed documents, designs, etc. (File closure/ test packages for CM) · Support CM and Construc...