Award Management Administrative Assistant

Job description

Job Posting Title: Award Management Administrative Assistant Hiring Department: Applied Research Laboratories Position Open To: All Applicants Weekly Scheduled Hours: 30 FLSA Status: Non-Exempt from FLSA Earliest Start Date: Immediately Position Duration: Expected to Continue Location: PICKLE RESEARCH CAMPUS Job Details: Purpose Provide administrative and operational support to Award Management by maintaining award records, supporting closeout activities, and ensuring accurate, timely support across IRIS, DEFINE, and internal tracking systems. Responsibilities: Award Maintenance and Documentation: Maintain award activity logs, including awards, funding updates, extensions, and closeout status. Update and track final payment status to ensure completeness and accuracy of award records. Create and maintain physical and electronic award files, including proper organization of award documents, account actions, and closeout documentation. Scan, index, and file documents to ensure records are complete, accessible, and audit-ready. IRIS Transaction and Data Support: Support posting and processing of financial transactions in IRIS, including allocations, reallocations, and de-obligations. V...