Administrative Spec II

Job description

Classification Title: Administrative Spec II Classification Minimum Requirements: Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience. Job Description: Procurement & Fiscal - Serve as the initial point of contact for all department fiscal operations, providing guidance and independent judgment on financial processes. - Ensure compliance with university and sponsor regulations regarding fiscal transactions. - Invoices: serves as a backup Level 1 approver within myUFMarketplace to independently ensure costs are allocable, allowable, and funds are available. - Purchase Orders: Backup initiator of purchase orders in myUFMarketplace for the Department. Ensure all recurring/service POs are in place at the start of each fiscal year. Monitors and reviews transactions processed against the Open Encumbrance Summary Report monthly. Submits change requests as needed, and finalizes POs once the items/services are received. - Procurement Cards (pcard): Reconcile Pcard transactions as needed by the department. Ensure all charges are allowable from designated sources of funds, all back-up documentation is provided, along with any appro...