Administrative and Finance Manager

Job description

Description The Administrative and Finance Manager reports to the Community Arts Partnership (CAP) Executive Director and manages the administrative and financial processes for the CAP department. Qualifications: ESSENTIAL JOB FUNCTIONS: - Provide administrative support for the CAP Office; i.e., answer phones, greet guests, take messages, retrieve mail from CalArts mailroom, organizes and distributes accordingly; - Manage internal financial processes, records and controls to ensure accurate and efficient financial administration; - Oversees management of CAP office space, including the inventorying of supplies and equipment; organizes the ordering of office supplies and equipment; - Oversees office assistants, van drivers, funded by work-study; - Monitor the cap@calarts.edu email account and answers inquiries about programs and/or forwards emails on to the appropriate department or manager; - Act as liaison between CAP, Accounting and Payroll Departments on the approval, reporting, tracking, and managing of expenditures versus budget; - Coordinate the new hire/contracting process and assure completion of all required paperwork and forms; - Maintain CAP instructor files in conjuncti...