Department Assistant II – Math Department (hourly, union)

Job description

Description This operational position provides secretarial and clerical support to assigned administrators, faculty, and departments in support of the efficient operation of the Department of Mathematical Sciences. RESPONSIBILITIES/DUTIES/FUNCTIONS/TASKS: ● Performs basic online research ● Maintains physical and digital files ● Responds to basic inquiries and routine requests ● Hires / supervises student workers and prepares student payroll, as needed ● Handles basic purchases, invoices, and payments ● May act as department receptionist, answering telephones and sorting mail ● Maintains basic calendars - schedules meetings and appointments ● Maintains and updates department bulletin boards ● Coordinates individual or group travel arrangements and expense reports ● Prepares routine mailings ● Submits work orders ● Coordinates routine department searches ● Administers event support, including securing reservations, catering, work orders, and other logistical requirements for one-time or recurring events ● Designs basic flyers, brochures, newsletters, invitations, and signs for programs ● Maintains/tracks basic budgets and grants ● Monitors budgets for non-College-sourced funds (grant...