Executive Assistant

Job description

// YOUR MISSION AT PICUS: As Executive Assistant in our Munich office, you’ll play a pivotal role in enhancing operational efficiency and ensuring seamless collaboration with founders and partners. Your mission is to foster a proactive environment that empowers our executive team to focus on core investment activities. Your responsibilities include: Core Topics - Inbox Management: Oversee the Managing Directors´ inboxes, ensuring timely responses and that high-priority messages are addressed efficiently. The key objective is to continuously increase the share of the inbox which can be handled and orchestrated proactively in the name of the Managing Directors (e.g. find & send requested documents, connect relevant stakeholders, answer selective mails directly). - Appointment Coordination: Proactively manage and schedule key meetings, helping balance the executive team’s priorities and workload. - Investor Engagement: Coordinate meetings and communication with investors, organize in-person events, and support the preparation of the investor newsletter. - Signatures and Notarization: Track and coordinate all signature and notarization processes, ensuring nothing falls through the crac...