Executive Assistant

Job description

Description JOB PURPOSE: Primary responsibility is supporting senior leadership as directed to ensure that company goals and objectives are accomplished, and operations run efficiently. The Executive Assistant will be a proactive problem solver with exceptional communications skills and meticulous attention to detail. Performs diverse clerical duties involving high-level contacts and exposure to sensitive information necessitating considerable use of tact, diplomacy, and discretion while reporting directly to the Department Chief. JOB FUNCTIONS: - Manages Department Chief’s calendar by prioritizing schedules and meetings. - Initiates and drafts correspondence, monthly reports and spreadsheets for Department Chief, Directors, and Managers. - Supports the Chief of Staff in preparing of records, minutes and resolutions for the Board meetings, if needed. - Assists Department Chief in planning and organizing meetings by taking responsibility for assembling the agenda, location, meeting technology based upon participants needs. - Handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. - Supports Department Chief...