Administrative Assistant - Miami Beach, FL

Job description

The Corcoran Group’s Miami Beach office is seeking a professional, service ‑ driven Administrative Assistant to support our administrative staff, Senior Managing Director, and a high-performing team of real estate agents. This role is essential to the smooth day ‑ to ‑ day operations of our Miami Beach location and requires an individual who is proactive, organized, and committed to providing exceptional customer service. This is a full-time, in-office position, Monday through Friday, 9:00 AM to 6:00 PM. Key Responsibilities: Front Office & Communication Support - Answer, screen, and route incoming calls; take accurate messages and provide information when needed. - Receive, sort, and distribute mail, email, and voicemail efficiently. - Manage all outgoing USPS, UPS, and courier services. Transaction & Agent Support: - Assist the Senior Managing Director in processing transaction paperwork for sales and rentals, ensuring all required documentation is tracked, filed, and scanned. - Support agents with Corcoran’s proprietary systems, including listing databases, marketing collateral creation, search functions, and deal documentation submission. - Prepare and type board packages, mail...