Administrative Assistant/Post Closer

Job description

Description The Administrative Assistant is responsible for the client’s experience in our office and for assisting the closer, performing administrative tasks and post-closing tasks. This position will work for the Title division of F&M Bank Corp. Essential Duties: - Greet clients and visitors in a friendly manner, direct them to the waiting area, offer refreshments and notify the appropriate team member. - Answer the phone within 3 rings, offer to help if you can (scheduling, directions, etc.), take a message or forward the call to the appropriate team member. - Ensure that incoming and outgoing mail is properly handled each day - Maintain the petty cash. Send receipts to the controller. Balance remaining cash with receipts. - Maintain and oversee the needs of the office regarding copier, shredding service and need for supplies and maintenance. - Handle all aspects of post-closing. Verify and add incoming funds, print disbursement checks. Ensure that documents have been recorded, verify and send payoffs. - Find recorded releases for outstanding liens: Deeds of Trust, Judgments, etc. as described on the Title Insurance Binder schedule of requirements. - Travel to different Circuit...