Senior Administrative Associate

Job description

Job Description We are currently seeking a Lead Assoc, Administrative Services for the VP of International Market Access based in Lucerne. Main Responsibilities: Provide high-level administrative support to the Head of International Market Access (VP) and his Regional Leadership Team by managing complex schedules, calendars, travel, expenses, planning, scheduling interviews, onboarding new employees and creating purchase orders with outstanding attention to detail. Coordinate meetings and planning worldwide (including agenda generation) and scheduling perspectives in different time zones. Schedule travel including domestic and international travel and processing visas as needed. Manage expense reporting for multiple senior leaders. Monitoring spend vs budget and highlight variances/risks. Supporting accruals, forecasting activities and cost center alignment. Support departmental work and initiatives, such as website, TeamSite, global address list, organizational charts maintenance and records management. Support and coordinate special projects within the group and division, which will involve skilled use of Microsoft Outlook, Word, PowerPoint and Excel. Author and distribute depart...