Administrative Assistant III (3-year term)

Job description

The expected hiring range for this position is: $28.30-$34.51. Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such the scope and responsibilities of the position, qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs. What your day-to-day as an Administrative Support Specialist at Fermilab will look like: - Maintain and update databases and tracking systems to support organizational operations (e.g., TRAIN, ESHTRK, MMS, Procard, etc.) - Prepare, edit, and manage both routine and non-routine correspondence; review incoming communications and route appropriately - Serve as a point of contact for visitors and staff, ensuring a professional and welcoming environment - Coordinate meetings, interviews, and events, including scheduling, note-taking, and follow-up documentation - Support lab-wide and departmental projects, including ad hoc initiatives and program coordination - Develop reports and presentation materials; may transcribe technical notes as needed - Manage office operations including supplies, copier mai...