Administrative Assistant (NE)

Job description

The Administrative Assistant supports Newmark’s high-volume industrial and commercial brokerage team by providing organized, proactive administrative support and ensuring smooth daily office operations. This role balances two core areas of responsibility: direct brokerage team support and general office management. The ideal candidate is detail-oriented, professional, customer-focused, and able to manage multiple priorities in a fast-paced environment. Brokerage Team Support: Welcome clients and visitors, ensuring a polished, professional first impression. Prepare conference rooms in advance of meetings, including materials, technology, and hospitality needs. Attend team meetings, take accurate notes, and produce clear, actionable meeting minutes. Track all transactions in progress and enter required information into Newmark’s revenue management system. Obtain invoices promptly, coordinate with the revenue processor to secure missing documentation, and ensure timely revenue recognition. Generate transaction-related reports, including outstanding accounts receivable, and proactively request second-half invoices at least 30 days before due. Maintain and update pipeline reports; assis...