Executive Assistant for Administration and Finance

Job description

Job Posting: JR101814 Executive Assistant for Administration and Finance (Open) Department: Administration & Finance-VP Ofc, PM Position Type: Regular Open Date: 04-29-2026 Close Date: $26.00 - $28.75 Job Description: Job Summary The Administration and Finance Executive Assistant will provide high-level administrative support to the Vice President of Administration and Finance and Associate Vice President of Financial Affairs. This role is critical to ensuring the smooth operation of executive functions and requires exceptional attention to detail, discretion, and the ability to manage competing priorities in a fast-paced environment. The incumbent will manage complex executive calendars, including scheduling meetings and coordinating across multiple stakeholders. They will arrange travel and complete expense reports, work orders, requisitions, invoices, vouchers, timesheets, etc. ensuring accuracy and timeliness. Prepare and edit correspondence, presentations and other documents. Serve as a backup for financial processes and as a primary point of contact for the A&F Division and will manage special projects as assigned. A successful candidate will handle all information confidenti...