Operations Administrative Coordinator

Job description

Join the Food & Beverage team at Cheeca Lodge & Spa , a Four Diamond beachfront resort in Islamorada. We’re seeking a highly organized and proactive Operations Administrative Coordinator to support our restaurants, bars, and banquet operations. This role plays a key part in ensuring smooth day-to-day operations by managing staff compliance, coordinating vendor services, supporting department leadership, and maintaining essential tracking and scheduling systems. Key Responsibilities: Training Compliance & Documentation: Maintain up-to-date records for Safe Serve and Responsible Vendor certifications for all applicable staff. Track training completion for new hires within their first 30 days. Monitor expiration dates, send reminders, and ensure readiness for audits or inspections. Uniform & Locker Program (Cintas Coordination) Manage the uniform distribution and locker allocation program with Cintas and department managers. Track uniform inventory and invoices; enforce policy of 3 uniforms per employee by job code. Limit locker access to J1/H2B employees unless otherwise authorized. Administrative and HR Support to F&B Management Assist the F&B leadership team with administrative dut...