Accounts Payable Assistant

Job description

Description Title: Accounts Payable Assistant: Reports to : Assistant Controller: Job Objective: Ensure efficient and accurate operation of accounting duties. Support the functions of the Accounting Department. Perform duties while actively promoting an environment consistent with MHA’s Cultural Equity Policy and WELCOME Orange. Responsibilities: Accounts Payable: Receive invoices, check requests, and credit card approvals: - Verify accuracy and validity of all requests - Check for supervisor approvals - Follow-up with vendors and supervisors when necessary - Enter all payables into accounting system - Assign each invoice to proper accounts and cost centers - Proof invoices prior to printing checks - Check all pending invoices for accuracy - Run cash requirement report - Make necessary adjustments Process accounts payable check and ACH runs: Annual storage and purge of accounting files. - Attach each check to back up documentation - Separate for signatures required - Obtain necessary signatures - Copy invoices/checks as necessary for funding sources - Distribute checks - File all paperwork - Print out-of-run and payee checks. - Follow up on stale dated checks. - Follow up on outsta...