Administrative Assistant to General Secretary

Job description

OVERVIEW: The Business Department Administrative Assistant is responsible for carrying out the preparation and communication of the CFC agenda, invoice processing, vehicle paperwork, the processing of general liability and vehicle loss claims, and insurance certificates. In addition, the incumbent will provide administrative, special project coordination and support for the General Secretary/Divisional Secretary for Business. Additionally, will provide relieve coverage to reception desk personnel during planned vacation period, absences and as needed at moments’ notice. DUTIES AND RESPONSIBILITIES: - Upload invoices to AP workflow - Prepare and process all weekly income deposits for armored car service pick-up - Enter and process all vehicle licensing and permits and maintain all vehicle records (including titles) - Maintain vehicle records in UpKeep (online database) - Process all FasTrak equipment, invoices, and inform units of any toll payments required - Coordinate with units on all vehicle matters - Supervise DHQ floaters including sign-outs and maintenance - Preparing the CFC business items agenda and follow-up with TSAMM notifications as needed - Coordinate annual CFC schedu...