Faculty Contracts and Visa Specialist

Job description

Description SUMMARY: The Faculty Contracts & Visa Specialist reports to the Executive Director of Human Resources, and supports the Office of the Provost by serving as the point-of-contact for visa procedures and providing general coordination with the preparation and management of faculty contracts. This is a twelve-month, minimum 37.5 hour per week, full time academic administrative position. Qualifications: SKILLS/ABILITIES: EDUCATION: EXPERIENCE: - Manage preparation, distribution (through DocuSign), and intake of contracts for incoming and continuing faculty, while maintaining close contact and communication with schools to ensure accuracy of contract details. - Input payroll records in Colleague by entering personal data, wage and stipend data for all faculty, and checking for accuracy prior to submission to the payroll office. - On-board new faculty including I-9 verification, email, and ID. - Maintain/update the shared FileMaker database and using Excel to reconcile sheets. - Maintain discretion and confidentiality in securing and working with sensitive salary and faculty information. - Serve as point-of-contact for contract, visa, and payroll-related issues. - Work closely...