Clinic Administrative Assistant

Job description

PURPOSE AND SCOPE: The Secretary/ Receptionist performs general clerical support and office duties for the department and its Management. PRINCIPAL DUTIES AND RESPONSIBILITIES: Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions. - Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports. - Assists with scheduling. - Maintains calendar and daily schedules. - Maintains departmental tracking logs. - Greets visitors and directs them to the appropriate location or person as needed. - Establishes and maintains filing systems and basic databases as applicable. - Performs routine general office duties such as filing, copying, and scanning. - Provides general clerical support to management staff including scheduling meetings, routing phone calls and taking messages. - Records minutes of meetings and providing the resulting documents as necessary. - Sorts and distributes mail. - Maintains inventory of the necessary office forms and supplies. - Escalates issues to supervisor for resolution...