Reception & Office Coordinator

Job description

Are you highly organized, proactive and comfortable working with stakeholders at all levels? Join Novo Nordisk’s Zurich office as our Reception & Office Coordinator and help keep our international hub running smoothly. This role combines reception duties facilities management, supplier negotiations, safety coordination in a dynamic, multinational environment. The Position: Reporting to the Zurich office leadership, you will ensure day-to-day office operations are efficient, safe and welcoming. Key responsibilities include: - Reception & front-desk support: staff the reception area, answer phones and emails, greet visitors and provide general administrative support. - Facilities & supplier management: handle office invoices, place and track orders, and manage relationships with facility vendors. - Maintain office maintenance tasks, structure and document processes, proactively track deadlines and drive follow-up actions. - Meeting support: coordinate meeting rooms, refreshments and catering for internal and external meetings, liaising with executive assistants and external catering partners. Qualifications: - Experience in multinational organisations and working with multicultural t...