Facilities Project Coordinator

Job description

JOB SUMMARY: Provides administrative and coordination support to Project Managers and the Corporate Real Estate team for construction, relocation, and facilities-related projects across GardaWorld business units. Focus is on organization, tracking, documentation, and communication, enabling efficient project execution. WORK SCHEDULE: Variable days and hours based on each assignment and work activities. Overtime, weekend, and holiday work may be required. On call 24 hours, 7 days a week for emergencies. TRAVEL REQUIRED: Yes, via automobile to most locations. Airline flights as needed. QUALIFICATIONS: - Support Project Managers in day-to-day execution of real estate and construction projects (offices, branches, and specialized facilities) - Maintain project trackers, schedules, and milestone logs; update status based on direction from Project Manager - Coordinate meetings, prepare agendas, and document meeting minutes with clear action items and follow-ups - Track outstanding tasks, deadlines, and deliverables to ensure timely completion - Assist with preparation and organization of project plans, timelines, and reporting materials - Process and track invoices, purchase orders, and v...