Alumni Relations – Program Coordinator

Job description

Description Job ID: AH9981-4003-1922: Position Classification: FT Administrative Hourly: Position Summary: Utilize your skills working as part of the Alumni Relations Team in fulfilling the department's priorities and objectives. Essential Duties and Responsibilities: I. Administrative Support;: Provide administrative support to the Alumni Relations team, ensuring proper documentation and successful execution of departmental goals each year. a. Financial & Expense Management; b. Event Registration Management; c. Supplies & Vendor Management; d. Program & Event Support; - Oversee invoicing and track expenses for all Alumni Relations programs. - Process checks. - Set up purchase orders. - Submit monthly credit card reconciliations. - Track expenses against the department budget on a monthly basis. - Set up and maintain registration sites for Alumni Relations activities. - Keep registration sites updated. - Manage the registration process. - Track registrations and create name tags. - Enter program attendees into RE. - Order supplies and materials for the department. - Maintain relationships with vendors. - Monitor and manage inventory. - Place orders as needed to support team operati...