Event Planning Manager

Job description

This role is responsible for planning and managing all logistics for major company-wide events. This includes Mortenson’s large internal gatherings such as annual meetings, summits, conferences, and major celebrations. The position’s primary purpose is to ensure these events are aligned with Mortenson’s goals, are executed professionally and consistently, and deliver a high-quality experience for attendees while optimizing cost and efficiency. RESPONSIBILITIES: Event Strategy. Define objectives, audience, and outcomes. Advise on format, theme, and budget. Event Management. Develop detailed plans of timing and action for each event from start through completion and ensure that each project is running smoothly during all phases. Venue & Vendor Management. Source venues, negotiate contracts, manage hotel blocks and transportation. Ensure familiarity with hotel banquet event orders. Vet, contract, and manage vendor partners for event design and production, if needed. Logistics Coordination. Oversee all operational details – build production schedule and run of show, room setup, A/V, catering, signage, and on-site management. Attendee Communication. Create invitations, manage registrati...