Administrative Assistant - Temporary

Job description

Core Hours Monday - Friday, 8:00 am - 5:00 pm Purpose and Scope: The Administrative Assistant provides comprehensive office support through a variety of administrative activities and related tasks. This position is responsible for greeting visitors to Tolmar facilities, answering phone calls from both internal and external customers, scheduling appointments, maintaining files, preparing documents, and performing additional administrative duties as required. Essential Duties & Responsibilities: - Assist various departments with preparing or updating reports, proposals, meeting minutes, memos, forms, correspondence, and other documents using word processing software. - Maintain highly sensitive and confidential files, correspondence, and information. - Schedule meetings for assigned departments and prepare conference rooms with necessary equipment, supplies, and catering. - Collect and prepare information for use in discussions and meetings. - Create and manage purchase requisitions for departments as needed, ensuring budget compliance. - Maintain meeting and travel schedules and organize travel itineraries as required. - Reconcile credit card statements and complete expense reports...