Studio Coordinator

Job description

Your Role As Studio Coordinator in our Austin office, you will play a central role in creating a smooth, welcoming, and well organized environment for a 30–50-person design studio. You will support day-to-day operations, coordinate meetings and events, and partner closely with leadership and cross functional teams to keep everything running efficiently. What You Will Do: Support for Principals, Studio Leaders, Studio Ops Leaders and Senior Hires Support Studio Leadership with calendar management, scheduling meetings, processing expense reports, P-Card reconciliation, preparing correspondence, and maintaining professional state licenses and memberships Assist Design Managers with administrative tasks including but not limited to logging RFIs and submittals, setting up and maintaining project directories, setting up new projects in project accounting systems, transcribe and distribute meeting notes, etc. Assist in processing, editing, and proofing contract documents for clients and consultants • Coordinate business travel arrangements for studio members utilizing corporate travel systems (domestic and international) Email Monitoring (As Needed/Preferred): Coordination of Professional...