Administration Assistant

Job description

31 March 2026 04-2026 Administration Assistant As Administration Assistant, you'll be an integral part of IIASA's mission to bridge science and policy on a global scale. This is an administrative role that provides operational support to the department as well as supporting the Science Diplomacy Director, contributing to high-level activities, international partnerships, and mission-critical initiatives. Main tasks and responsibilities: Executive Support & Strategic Coordination: - Provide comprehensive administrative support to CIDER and the Executive Team. - Manage complex, high-priority calendars involving multiple international stakeholders. - Coordinate travel arrangements, itineraries, and meeting agendas. - Support to prepare comprehensive briefing materials and travel documentation for international engagements. - Maintain effective filing and data storage systems, both physical and digital. - Handle confidential and sensitive information with discretion. Event & Meeting Management: - Support the planning and execution of high-level IIASA meetings, conferences and stakeholder events. - Manage logistics for VIP delegations and diplomatic protocols, including preparing agenda...