Property Management Coordinator

Job description

Primary Purpose of Position: Assist Property Management with the day-to-day operations and client relations of assigned property or portfolio through the coordination of client requests and administration of maintenance services. Serve as the primary point of contact for client services. Essential Functions: Operations - Create purchase orders and service contracts, code and process vendor invoices utilizing required expense allocations and ensuring vendors are billing according to contracts, negotiated rates and property budgets. - Perform Accounts Payables duties and process invoices for the Property Management Office in a timely manner to avoid budget variances. - Responsible for diligently reviewing invoices and proactively reaching out to vendors to review questionable or inaccurate billings. - Manage and track sustainability statistics for the portfolio to include waste diversion, electrical consumption, and water consumption. - Maintain and update insurance certificate files for all contractors performing work at the properties. - Manage new vendor setup. - Execute prompt, accurate billing of client work orders for billable services on bimonthly basis. - Assist with the sche...