Academic Assistant II

Job description

Classification Title: Academic Assistant II Classification Minimum Requirements: High school diploma or equivalent and three years of relevant experience. Job Description: The Academic Assistant II plays a pivotal role in supporting the Department of Physics’ graduate program, serving as a central resource for students, faculty, and departmental leadership. This position ensures the smooth operation of department graduate admissions, funding and appointment processes, and academic record management while fostering a responsive, student‑centered environment. Working closely with the Graduate Coordinator and Department Chair, the Academic Assistant II fulfills the administrative duties that keep the program running efficiently, supports student success, and advances departmental goals. The role encompasses a wide range of responsibilities essential to the department including: Graduate Admissions & Recruitment - Supports program recruitment, including communication with prospective students and coordination with faculty. - Manages application material processing, ensuring completeness, accuracy, and timely routing for review by admissions. - Tracks admissions decisions, prepares offe...