Administrative Coordinator

Job description

Job Description: Racing the Classics is a multi-year cohort-based fellowship funded by the Andrew W. Mellon Foundation. The Administrative Coordinator, working with the Fellowship Co-Directors and the grants administration team, manages the planning and execution of one two-week in-person summer seminar and an online academic year-long practicum per cohort. The Coordinator will serve as the main point of contact for non-academic queries. They will therefore regularly interface with fellowship faculty; current, past, and prospective fellows; and other constituents inside and outside the University, including vendors, in addition to the Fellowship Co-Directors. The incumbent is responsible for booking spaces on-campus; booking all travel and accommodation; researching and managing catering; and researching and making additional reservations. The Coordinator will also be in charge of disbursing funds for fellowship stipends and faculty honoraria; scheduling and troubleshooting Zoom practicum sessions; and, in dialogue with the grants administration team, tracking all expenses incurred over the term of the project. Lastly, the incumbent will provide assistance, as needed, with the foll...