Accounting Clerks

Job description

ESSENTIAL JOB FUNCTIONS: 1. Verify that purchasing procedures are followed, i.e.: purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid. Maintain an accurate, up to date Purchase Order Log. 2. Route invoices with purchase order attached to department heads and Executive Committee members for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis. 3. Process all approved invoices for payment -- ensure all appropriate signatures and back-up attached. 4. Pay all hotel invoices in a timely manner- ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken. 5. Handle all vendor inquiries and reconcile vendor statements. 6. Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner. 7. Interface checks and submit a log of all manual checks to the Controller. 8. Comply with attendance rules and be available to work on a regular basis. 9. Sort and verify accuracy of Night Audit work (primarily receivables aspect), i.e. including reconciliation of banquet check exte...