Administrative Assistant

Job description

SUMMARY OF POSITION: The Administrative Assistant is responsible for daily support of the company’s administrative and management team, and the general support of office operations. This position serves as receptionist, file and record coordinator, secretary, scheduler for meetings and travel, general errands, as well as routine clerical and administrative functions. Reports to the Office Manager and interfaces with corporate managers in all departments. This role must interact well with clients. RESPONSIBILITIES: Provide general office receptionist / administrative functions such as mail, Create FedEx labels and ship packages, document preparation, faxes, couriers, phones, visitors, equipment management, office and kitchen supplies. Provide support to office administrative and managerial team with respect to managing schedules, coordinating travel and meeting activities, providing daily support as needed in order to maximize efficiency. Filing, record retention and storage; (Safety, Quality) Meeting planning, including scheduling conference rooms and conference calls, and arranging meals and refreshments as requested. Make travel arrangements including airline and hotel reservatio...