Operations Administrative Assistant

Job description

Job Responsibilities: - Perform high-volume, accurate data entry across multiple systems, including Oracle, Workday, and Microsoft SharePoint - Maintain organized and up-to-date digital records and documentation - Support reporting and tracking by ensuring data integrity and completeness - Coordinate outbound shipments, including booking carriers, preparing documentation, and meeting customer requirements - Coordinate inbound shipments, including tracking deliveries, communicating with vendors/carriers, and ensuring timely receipt - Obtain freight rate quotes and select carriers based on cost and service needs - Process shipments through customer-specific shipping portals - Troubleshoot shipping issues and delays, coordinating with internal teams and external partners - Assist with accounts payable, including invoice entry, matching, and verification - Support payroll-related administrative tasks as required - Ensure accuracy and timeliness of financial data and documentation - Conduct site orientations for contractors and visitors, ensuring compliance with company policies and safety requirements - Act as a point of contact for administrative and operational inquiries - Support ge...