Yacht Operations Administrative Coordinator

Job description

OVERVIEW: The Yacht Operations Administrative Coordinator supports the operational and administrative functions of yacht charter and fleet operations with a focus on logistics coordination, purchasing, financial administration, documentation management, system maintenance, and operational reporting. This role ensures efficient internal processes, accurate records, and smooth operational support while maintaining organizational readiness and quality standards. KEY RESPONSIBILITIES: - Coordinate purchasing and accounts payable processes including purchase order creation, invoice tracking, expense coding, vendor coordination, and documentation maintenance. - Reconcile operational expenses such as travel, provisioning, transportation, fuel, and vendor services to ensure accurate accounting records and cost tracking. - Maintain financial administrative tracking including expense reconciliation, credit tracking, internal reporting support, and documentation organization. - Manage operational logistics including travel coordination, shipping arrangements, uniform and merchandise ordering, supply procurement, and operational support needs. - Prepare operational reports including booking su...