Administrative Support Specialist, UTC Office of the Chancellor

Job description

The Administrative Support Specialist in the Office of the Chancellor provides organizational and operational assistance within the overarching functions of the unit as well as the event and programming arm of the unit. Assists with the planning and execution of University-wide events by: - Scheduling and attending meetings with campus and/or community partners when needed - Submitting space and/or catering reservations - Preparing agendas and other public facing materials - Gathering items needed for the set-up and facilitation of events - Filing documents into shared database for posterity - Collecting and recording RSVPs - Processing invoices and/or receipts - Assisting with correspondence on behalf of Director of University Events - Attending and staffing events and/or meetings on campus when needed Provides operational support to overarching office and staff by: Assisting with reception of phone calls and in-person guests of the office Assisting with processing invoices, receipts, and/or travel records Scheduling and at times attending meetings as needed Assisting with the supervision of student workers and/or Chancellor's Ambassadors Handling and storing confidential and sens...