Administrative Assistant - Conservatory for the Performing Arts

Job description

Description The Conservatory for the Performing Arts at Stephens College is seeking a highly organized and proactive Administrative Assistant to oversee daily office operations and provide high-level support to the Dean and the Director of Recruitment and Retention. The ideal candidate will serve as a central point of contact for students, faculty, and external partners, ensuring the administrative functions of the Conservatory run seamlessly. Key Responsibilities: - Executive Support: Provide comprehensive administrative assistance to the Dean and Director of Recruitment, including managing routine correspondence, preparing programs, and drafting memorandums. - Office Operations: Coordinate daily office functions, manage departmental purchasing for classroom and office supplies, and oversee student work-study staff. - Event & Travel Coordination: Manage travel logistics for recruitment events and the Dean’s office. Play a lead role in coordinating major events, including Preview Days and Accepted Student Days. - Facilities & IT Liaison: Initiate and track IT and Facilities work orders to ensure an optimal environment for students and staff. - Interdepartmental Support: Manage othe...