Administrative Coordinator

Job description

Weston & Sampson is seeking a Administrative Coordinator with 2-5 years of experience to provide administration support to the Construction, Maintenance and Repair division. This position will be out of our Rocky Hill, CT office location and offers flexible working hours. What you’ll do: Work closely with Estimator to coordinate bids and proposals including: - Request RFP/RFQ, issues check as needed - Upon receipt, review requirements - Request bonds and COI from insurance broker - Pull together documents: DCAM, Clerk’s vote, etc. - Complete bid form - Photocopy and make arrangement for timely delivery (mail or hand deliver) - Complete DCAM certification and registration paperwork annually - Responsible for P/S checkbook, balance monthly, return to Accounting - Maintain a list of all bids, when and if we submitted and win/lose - Execution of contracts as required, this includes requesting insurances, performance/payment bonds, get appropriate signatures - Attend bi-weekly bid meeting - Print Reports throughout the month supplied by technician - Meet monthly with Inspection Technician, and General Manager to discuss inspection reports. - Update inspection spreadsheet - Mail reports...