Executive Assistant

Job description

About the Role We are seeking a highly organized, proactive, and adaptable Executive Assistant to provide comprehensive administrative support to our Engineering Product Line Leaders. Reporting directly to the Sr. Director of Engineering, you will be the organizational force that keeps our leadership team running smoothly. You will handle complex scheduling, coordinate intricate travel arrangements, and manage day-to-day administrative operations with high efficiency and strict confidentiality. Key Responsibilities: - Complex Calendar Management: Act as the gatekeeper for multiple Business Line Leaders' calendars. Strategically schedule internal and external meetings, resolve conflicts, and ensure their time is prioritized effectively. - Travel Coordination: Plan and manage comprehensive domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries. Provide proactive solutions for travel disruptions. - Meeting & Event Support: Organize executive and team meetings, including booking rooms, arranging catering, setting up audio/visual equipment, drafting agendas, and taking actionable minutes. - Communication Managem...